Governance and Accounts
Previous years Annual Report and Accounts
Hard copies of the Annual Report & Accounts are available from Andrew Scott, The Nunnery, Thetford, Norfolk, IP24 2PU (email: annualreport [at] bto.org (subject: Request%20for%20Annual%20Report%20%26%20Accounts) ).
Annual General Meeting
Notice is hereby given that the 82nd Annual General Meeting of the British Trust for Ornithology will be held on Saturday 4 December 2021 at 3pm.
The following documents are for reference for attendees or those wishing to submit a vote by proxy beforehand.
Memorandum & Articles of Association:
How BTO is governed
His Royal Highness The Duke of Cambridge, became Patron of the BTO in 2020, assuming the patronage from His Royal Highness The Duke of Edinburgh who held the role for over 30 years. The patronage reflects the close alignment between two of The Duke of Cambridge’s long-standing areas of interest– supporting communities to protect their natural environment for future generations, and helping children and young people to build their skills, confidence and aspirations – and the growing body of work that the BTO is doing in these areas.
BTO volunteers gather the all-important data that fuel our understanding of the natural world, providing a solid evidence base that supports informed decision-making and conservation action. Through active participation, BTO volunteers not only make an important contribution to society but they also receive mental health and well-being benefits. BTO is passionate about spreading these public benefits throughout society.
With the support of His Royal Highness, the charity wants to deliver the benefits of public participation in science through nature to many people, including those communities that have traditionally been under-represented. BTO is, for example, currently working with its Youth Advisory Panel to deliver a diverse, vibrant community of young birders with accessible youth-led opportunities, inspiring young people across society to engage with nature and science.
The Board is ultimately responsible for all matters of the BTO. Because the BTO is incorporated as a company limited by guarantee, its members are Directors as well as Trustees. It delegates tasks and matters of detail to other committees and to the Senior Leadership Team, leaving it time to deal with primarily strategic matters. The Board meets four times a year, in March, July, September and December.
Responsible for planning and supervising a long-term programme of volunteer surveys, ensuring that the concerns of survey workers are addressed in survey planning and evaluation, and monitoring prompt feedback to them. It appoints Regional Representatives and liaises with the Surveys Team in supervising Regional and Country Representatives. The Chairman of RNC sits on the Board and is supported on the committee by two members of the Board and six other members. It meets twice a year.
Responsible for the ringing operations of the BTO. The Chairman of RIN sits on the Board and is supported by two members of the Board, four members elected by ringers and two other members. It meets twice a year. RIN currently has three sub-committees: Ringing Standards Select Committee, Cannon-netting Technical Panel and the Special Methods Technical Panel.
Responsible for financial controls, plans and reports, and risk management. The Chairman of F&R sits on the Board and is supported by three Board members, including the Honorary Treasurer. It meets four times a year, normally quarterly. Urgent business may be transacted by email or teleconference.
Responsible for Board processes more broadly, Board development and succession planning, BTO organisational development, and strategic HR.The Chairman of G&N sits on the Board and is supported by two Board members. It meets annually in spring each year and other business is transacted by email or teleconference.
The Youth Advisory Panel is responsible for ensuring BTO is working with young people in an inclusive and engaging way. The panel will be working on a Youth Engagement Strategy throughout 2020, helping BTO better meet and support future generations of birdwatchers. The panellists represent a variety of backgrounds, ages, and regions and are supported by BTO staff members.
Working together for seabirds
BTO work supports effective monitoring of our seabirds and aims to provide opportunities for a new generation of seabird surveyors.